Reasonable Adjustments Special Considerations and Fair Access

1. Purpose

This policy outlines the procedures for providing reasonable adjustments, special considerations, and fair access to all learners at Dental Nurse Training.

We are committed to ensuring that all learners, regardless of personal challenges or circumstances, have an equal opportunity to succeed in their training and assessments.

2. Reasonable Adjustments

Reasonable adjustments are made to accommodate learners with disabilities or additional needs to ensure they are not disadvantaged during assessments. These adjustments aim to reduce the effect of a disability or difficulty that could affect performance.

Examples of Reasonable Adjustments:
  • Additional time in exams or assessments.
  • Providing assistance in assessments, such as a reader or scribe.
  • Materials in alternative formats, such as large print, audio, or coloured paper.

3. Special Considerations

Special considerations apply to learners facing significant life events or unforeseen circumstances that may impact their performance in assessments. These may include:

Examples of Special Considerations:
  • Serious illness or injury during the assessment period.
  • Bereavement of a close family member or friend.
  • Domestic crisis or emergencies.
  • Illness on the day of the exam.

4. Fair Access

Fair access is fundamental to the Dental Nurse Training philosophy. It ensures that no learner is discriminated against based on their background, disability, or personal circumstances. This includes:

  • Equal Opportunity: All learners will be provided with equal access to training and assessments, regardless of any physical, mental, or personal challenges.
  • Inclusive Practices: The provider will ensure that learners from diverse backgrounds, including those with disabilities or special needs, receive adequate support and adjustments to allow full participation.
  • Transparency: Clear communication regarding the availability of reasonable adjustments, special considerations, and support services ensures all learners have the opportunity to request necessary accommodations early in the process.

5. Responsibilities

  • 5.1. Training Centre Responsibilities:
    • Proactive Support: Ensure learners are informed about their right to request reasonable adjustments and special considerations, particularly at the start of their course.
    • Adequate Provision: Make arrangements for necessary adjustments or considerations in a timely manner. Alongside the NEBDN reasonable adjustment policy where required
    • Collaboration with NEBDN: Assist learners in submitting requests for reasonable adjustments or special considerations for NEBDN examinations.
    • Documentation: Keep records of all requests and adjustments made, ensuring support was provided throughout the training and assessment processes.
    5.2. Learner Responsibilities:
    • Declare Needs: Inform the training provider of any disabilities, medical conditions, or personal circumstances that may require adjustments. This should be done during the course application or as soon as identified thereafter.
    • Provide Evidence: Submit necessary supporting documentation (e.g., medical certificates or professional letters) to substantiate requests for adjustments or considerations.
    • Communication: Maintain regular communication with the course tutor and the provider to ensure that support is in place when needed.

6. Process for Implementing Adjustments and Considerations

  • 6.1. Early Notification:

    Learners are encouraged to inform the training centre as soon as possible about their need for adjustments or special considerations. This ensures sufficient time to implement the required support measures. Learners are asked about this at the welcome call and induction stage

    6.2. Reasonable Adjustments for Examinations:

    For NEBDN examinations, a reasonable adjustments form must be submitted to the exam board, along with supporting evidence, in advance of the examination date.

    6.3. Timely Action:

    Once requests are made, the provider will take appropriate action to ensure that adjustments or special considerations are put in place, so learners are not disadvantaged.

7. Appeals

7.1. Appeals Relating to Training and Assessments:

If a learner feels that reasonable adjustments or special considerations were not applied appropriately during training or online assessments, they may submit an appeal to Dental Nurse Training.

7.2. Appeals Relating to NEBDN Examinations:

Any appeals relating to reasonable adjustments or special considerations during NEBDN examinations should follow the NEBDN Appeals Policy. Detailed information about this process is available on the NEBDN website.

8. Documentation and Record Keeping

All requests for reasonable adjustments and special considerations, including the supporting documentation and actions taken, will be recorded and stored securely for a minimum of 3 years to comply with relevant legislation and standards.